How to Ship a Car: Complete Guide to Auto Transport Services

Estimated reading time: 15 minutes

Key Takeaways

• Auto transport services provide a safe and convenient solution for moving vehicles long distances without adding unnecessary mileage
• Choose between open transport (more affordable) and enclosed transport (more protection) based on your vehicle’s value and your specific needs
• Car shipping costs are influenced by distance, vehicle size, transport type, location accessibility, and seasonal demand
• Thorough preparation and documentation of your vehicle’s condition before shipping is essential for protecting yourself in case of damage
• Selecting a reputable, licensed, and properly insured auto transport company is the most critical decision in the entire process

Understanding Car Shipping: The Basics of Auto Transport

Car shipping is a specialized service designed to transport vehicles from one location to another without adding mileage or wear and tear to your vehicle. Whether you’re relocating for a new job, purchasing a vehicle online from another state, or sending a car to a family member, auto transport services offer a practical solution that saves time, reduces stress, and protects your valuable asset during transit.

The auto transport industry operates with various carriers and brokers who facilitate the movement of vehicles nationwide. Understanding how these services work is the first step toward making informed decisions about shipping your car. Most auto transport companies provide door-to-door service, picking up your vehicle at your specified location and delivering it to your desired destination, though terminal-to-terminal options may also be available at potentially lower costs.

For those wondering about the logistics involved in how to ship a car, the process typically includes requesting quotes, selecting a transport company, scheduling pickup and delivery dates, preparing your vehicle for transport, conducting inspections before and after shipping, and finally receiving your vehicle at the destination. Each step requires careful consideration to ensure a smooth and successful transport experience.

Types of Auto Transport Services: Choosing the Right Option

When shipping your vehicle, you’ll need to decide between several transport options based on your specific requirements, budget constraints, and the level of protection you want for your car. The most common types of auto transport services include:

Open Car Transport

Open car transport is the standard and most economical method of vehicle shipping. With this option, your car is loaded onto an open-air carrier along with several other vehicles. These carriers are the same ones commonly seen transporting new cars to dealerships. While this method exposes your vehicle to road debris and weather elements, it remains the most popular choice due to its affordability and widespread availability. Open transport is particularly suitable for standard vehicles used for everyday transportation.

Enclosed Car Transport

For those shipping luxury, classic, or high-value vehicles, enclosed car transport offers premium protection. This service places your vehicle in a fully covered trailer, shielding it from weather conditions, road debris, and prying eyes. The additional protection comes with a higher price tag—typically 30-50% more than open transport—but provides peace of mind for valuable automobiles. Enclosed carriers also typically carry fewer vehicles at once, which can mean more personalized service and sometimes faster delivery times.

Expedited Shipping

When time is of the essence, expedited auto transport services prioritize your vehicle for faster pickup and delivery. This premium service comes with a higher cost but ensures your car is transported as quickly as possible, making it ideal for time-sensitive relocations or urgent vehicle needs. With expedited shipping, your car receives priority status, often with guaranteed pickup dates and more direct routing.

Door-to-Door vs. Terminal-to-Terminal

Most auto transport companies offer door-to-door service, where they pick up and deliver your vehicle at your specified locations. This convenience factor eliminates the need for you to drive to distant terminals. Alternatively, terminal-to-terminal service requires you to drop off and pick up your vehicle at designated company terminals, which may offer cost savings but adds logistical complications and potential storage fees if you don’t retrieve your vehicle promptly.

Car Shipping Costs: Understanding Auto Transport Pricing Factors

One of the most common questions when exploring how to ship a car is: “How much will it cost?” Auto transport pricing varies widely based on numerous factors, and understanding these elements can help you budget appropriately and identify opportunities for savings.

The distance of the transport is the most significant pricing factor. Cross-country shipments typically range from $1,000 to $2,000, while shorter regional transports might cost $500 to $700. However, the per-mile rate actually decreases as distance increases, making long-distance shipping more economical on a per-mile basis.

Vehicle size and weight substantially impact shipping costs. Larger, heavier vehicles like SUVs, trucks, and vans occupy more space on carriers and increase fuel consumption, resulting in higher transport fees compared to compact cars and sedans. Some specialized vehicles may require custom accommodations that further increase prices.

Your chosen transport method—open vs. enclosed—significantly affects pricing. Enclosed transport typically costs 30-50% more than open transport due to the enhanced protection and limited vehicle capacity of enclosed carriers. Consider the value and type of your vehicle when deciding which option offers the best value for your situation.

The pickup and delivery locations play a crucial role in determining costs. Rural areas or locations far from major highways often incur additional fees as carriers must deviate from their established routes. Urban centers and major transportation corridors generally offer more competitive pricing due to higher carrier availability and more frequent routes.

Seasonal fluctuations also affect auto transport pricing. Summer months and January typically see higher demand and prices due to increased relocation activity. Winter weather can create challenges in certain regions, potentially increasing costs for routes through snow-prone areas. Planning your shipment during off-peak seasons when possible can yield significant savings.

Additional factors influencing car shipping costs include:

• Vehicle condition (non-running vehicles require special equipment)
• Delivery timeframe (expedited service comes at a premium)
• Insurance coverage levels
• Fuel prices at the time of transport
• Special requirements for modified or oversized vehicles

To get the most accurate pricing for your specific situation, it’s advisable to request quotes from multiple reputable auto transport companies. Most companies offer free, no-obligation quotes that can help you compare services and find the best value for your particular needs. When comparing quotes, ensure you understand what’s included and what might incur additional fees to avoid surprises.

How to Prepare Your Vehicle for Shipping

Proper preparation of your vehicle before transport ensures a smooth process and helps prevent potential issues during transit. Following these essential steps will help you get your car ready for shipping:

Clean Your Vehicle Thoroughly

Wash your car’s exterior before transport to make it easier to identify any pre-existing damage and document its condition accurately. A clean vehicle allows for a more detailed inspection report, which becomes important for insurance purposes if any damage occurs during shipping. Remove all personal items and valuables from the interior, as these are typically not covered by the carrier’s insurance and could shift during transport, potentially causing damage.

Document Your Vehicle’s Condition

Before handing over your keys, thoroughly document your car’s current condition. Take clear, date-stamped photographs of your vehicle from multiple angles, capturing any existing scratches, dents, or damage. Pay special attention to the exterior, including the roof and undercarriage if accessible. This photographic evidence serves as crucial documentation should you need to file an insurance claim after delivery.

Mechanical Preparation

Ensure your vehicle is in proper working order before transport. Check for and address any fluid leaks, as these can pose safety hazards during shipping. Maintain about a quarter tank of gas—enough to drive the vehicle on and off the carrier but not so much as to add unnecessary weight. For longer transports, consider disconnecting the car alarm system to prevent battery drain and disruptions during the journey.

Remove or Secure External Accessories

Remove any removable external accessories such as custom antennas, bike racks, or aftermarket spoilers that could be damaged or cause complications during loading and transport. If you have a convertible, ensure the top is securely fastened to prevent damage from wind during transport. Fold in side mirrors when possible and remove or secure any loose parts that could detach during transit.

Disable Electronic Systems

For extended transports, consider disconnecting your vehicle’s battery to prevent drainage. If disconnection isn’t feasible, ensure the battery is fully charged before shipping. Deactivate any toll transponders or parking passes to avoid unwanted charges as your vehicle travels through different regions on the carrier.

Provide Special Instructions

Inform the transport company of any specific handling requirements or quirks your vehicle may have. If your car has modifications that affect how it should be loaded or secured, clearly communicate these to both the broker and the driver who will be handling your vehicle. For high-value or collector cars, consider providing written instructions for the driver regarding proper handling procedures.

Selecting a Reliable Auto Transport Company

Choosing the right company to ship your car is perhaps the most critical decision in the entire process. With countless auto transport companies operating nationwide, distinguishing reputable providers from less reliable ones requires careful research and attention to several key factors.

Licensing and Insurance Verification

Legitimate auto transport companies must have proper licensing and adequate insurance coverage. Verify that any company you’re considering has a valid MC (Motor Carrier) number registered with the Federal Motor Carrier Safety Administration (FMCSA). This information should be readily available on the company’s website or provided upon request. Additionally, ask about their insurance coverage details and what protection it provides for your vehicle during transport.

Review Company Reputation and History

Investigate the company’s reputation through multiple channels. Check their ratings with the Better Business Bureau (BBB) and read customer reviews on independent platforms like Google, Transport Reviews, and Trustpilot. Look for patterns in feedback rather than focusing on isolated negative reviews. A company’s longevity in the industry can also indicate stability and reliability—established companies with several years in business have demonstrated their ability to provide consistent service.

Transparent Pricing and Policies

Reputable auto transport companies offer clear, written quotes that detail all potential charges. Be wary of unusually low quotes that seem too good to be true, as these often lead to added fees later or indicate a less reliable service. Ask about the company’s deposit requirements, payment methods, and cancellation policy. A transparent company will readily explain their policies and provide this information in writing.

Communication Practices

Evaluate how the company handles your initial inquiry. Professional auto transport providers respond promptly to questions, provide detailed information, and don’t resort to high-pressure sales tactics. Their representatives should be knowledgeable about the industry and willing to explain aspects of the shipping process you don’t understand. Good communication before booking often translates to better service during the actual transport.

Specialized Transport Capabilities

If you’re shipping a specialty vehicle—such as a classic car, luxury vehicle, or modified automobile—ensure the company has experience with your specific type of vehicle. Ask about their equipment, handling procedures, and previous experience with similar cars. Specialized transport may require enclosed carriers, hydraulic lifts, or other specific equipment to ensure safe handling.

Getting quotes from multiple companies allows you to compare not just prices but also service offerings, estimated delivery times, and the overall professionalism of each provider. Remember that the lowest price doesn’t always represent the best value, especially when entrusting a valuable asset like your vehicle to a transport company.

The Car Shipping Process: Step-by-Step

Understanding what happens during each phase of the auto transport process helps you prepare accordingly and sets appropriate expectations for your vehicle shipment.

Getting Quotes and Booking

The process begins with requesting quotes from several auto transport companies. Provide accurate information about your vehicle (make, model, year), pickup and delivery locations, desired timeframe, and any special requirements. After comparing quotes and selecting a company, you’ll need to book your shipment by providing detailed information and usually paying a deposit to secure your spot on a carrier’s schedule.

Vehicle Pickup Procedure

Once your shipment is scheduled, the carrier will contact you to arrange a specific pickup date and time window. Be prepared for some flexibility, as exact timing can be affected by traffic, weather, and the carrier’s other pickups. At pickup, you and the driver will complete a thorough inspection of your vehicle, noting its condition on the Bill of Lading—an important document that serves as the official record of your vehicle’s condition before transport.

During Transport

While your vehicle is in transit, many auto transport companies now offer tracking services that allow you to monitor its progress. The driver will manage all aspects of safe loading, securing, and transporting your vehicle according to industry standards. Transit times vary based on distance, with cross-country shipments typically taking 7-10 days, while shorter regional transports might be completed in 2-4 days.

Delivery and Inspection

Upon arrival at the destination, you’ll be contacted to coordinate delivery. Similar to pickup, you’ll need some flexibility regarding the exact delivery time. During delivery, conduct another thorough inspection of your vehicle with the driver, comparing its current condition to what was noted on the original Bill of Lading. Check the exterior, interior, and ensure the vehicle starts and operates normally before signing the final delivery receipt.

Post-Delivery Considerations

After receiving your vehicle, test all functions to ensure everything works properly. While damage during professional auto transport is rare, if you discover any issues that weren’t present before shipping, document them with photographs and contact the transport company immediately. Most reputable companies have clear procedures for addressing damage claims, which typically must be noted at the time of delivery or within a specified timeframe afterward.

Specialized Auto Transport Scenarios

Certain situations require specialized knowledge and handling when shipping a vehicle. Understanding these unique scenarios can help you make appropriate arrangements for your specific circumstances.

International Car Shipping

Shipping a vehicle internationally involves additional complexities including customs clearance, import duties, and compliance with the destination country’s regulations. The process typically involves:

• Extensive documentation including the vehicle’s title, purchase invoice, and identification
• Potential modifications to meet the destination country’s emissions and safety standards
• Container shipping or RORO (Roll-On/Roll-Off) transport methods
• Customs clearance procedures at the destination port
• Additional insurance considerations for international waters

International car shipping costs are significantly higher than domestic transport, ranging from $1,000 to $5,000 or more depending on the destination. Working with a company experienced in international auto transport is essential for navigating the complex regulations and logistics involved.

Classic and Luxury Car Transport

High-value, classic, or luxury vehicles demand special handling and transport considerations. For these vehicles, enclosed transport is strongly recommended to provide maximum protection from the elements and road debris. Additional considerations include:

• White-glove service with experienced handlers
• Hydraulic lifts instead of standard ramps for loading low-clearance vehicles
• Soft tie-down systems to protect delicate finishes
• Extra insurance coverage appropriate to the vehicle’s value
• Climate-controlled transport options for particularly sensitive classics

The additional cost of specialized transport services is justified by the superior protection they provide for valuable automotive investments.

Non-Running Vehicle Transport

Shipping inoperable or non-running vehicles presents unique challenges that require specialized equipment. Transport companies need to know in advance if a vehicle doesn’t run, as they’ll need to bring winches, forklifts, or other loading equipment. The inability to drive the vehicle on and off the carrier typically incurs additional fees ranging from $100-$150, depending on the specific situation and equipment required.

Motorcycle and Special Vehicle Transport

Motorcycles, ATVs, boats, and other specialty vehicles require transport equipment and securing methods different from standard automobiles. Dedicated motorcycle carriers offer specialized equipment designed to safely secure these vehicles. Many auto transport companies also handle motorcycle shipping, usually at lower rates than car transport due to the smaller size, though specialized equipment may offset some of these savings.

Car Shipping Insurance and Protection

Understanding the insurance coverage for your vehicle during transport provides peace of mind and financial protection. Auto transport companies are required by federal law to carry cargo insurance, but coverage levels and policies vary between providers.

Standard Coverage Provided by Carriers

Most reputable auto transport companies include basic insurance coverage as part of their service. This typically covers damage that occurs during the loading, transport, or unloading process due to carrier negligence. However, standard policies usually have limitations:

• Coverage may be limited to the vehicle’s actual cash value
• Personal items left in the vehicle are typically not covered
• Pre-existing damage is excluded
• Acts of nature (hail, flooding) may have limited coverage or higher deductibles
• Mechanical issues that aren’t directly related to transport damage are usually excluded

Additional Insurance Options

For high-value vehicles or additional peace of mind, consider supplemental insurance options:

• Gap coverage to protect against the difference between your vehicle’s value and what the carrier’s insurance might pay
• Specialized classic car or luxury vehicle insurance that provides stated-value coverage
• Third-party transport insurance that offers more comprehensive protection

Before shipping, request a copy of the carrier’s insurance certificate and contact the insurance provider directly to verify coverage if you have concerns. Understand the claims process before shipping begins, including timeframes for reporting damage and documentation requirements.

Documenting Vehicle Condition

The most important step you can take to protect yourself is thoroughly documenting your vehicle’s condition before shipping:

• Take date-stamped photographs from multiple angles
• Note any existing damage on the Bill of Lading before signing
• Be present for both pickup and delivery inspections whenever possible
• Inspect the vehicle thoroughly at delivery before signing the final delivery receipt
• Document any damage immediately with clear photographs

Remember that most transport companies require damage to be noted on the delivery receipt at the time of delivery for claims to be valid. Conducting a thorough inspection before signing off is your best protection against difficulties with potential claims.

Auto Transport for Military and Relocations

Car shipping services are particularly valuable for military personnel receiving Permanent Change of Station (PCS) orders and families making long-distance moves. Understanding the specific considerations for these situations can help streamline the process.

Military Auto Transport

Active duty military personnel frequently need vehicle shipping services when relocating to new duty stations, particularly for overseas assignments. The military’s Personally Procured Move (PPM) program, formerly known as DITY (Do-It-Yourself) moves, may provide reimbursement for auto transport costs as part of relocation expenses.

Many auto transport companies offer military discounts, ranging from 5-15% off standard rates, to active duty personnel, veterans, and their families. These companies understand the unique challenges of military relocations, including tight timeframes and changing orders. When selecting a transport company for military moves, look for:

• Experience with military relocations
• Familiarity with military bases and their specific requirements
• Flexible scheduling to accommodate changing orders
• Knowledge of overseas military shipping procedures if applicable

For overseas deployments, the Military’s Vehicle Processing Center (VPC) handles shipping of one personal vehicle at government expense to many overseas locations through the Global POV Contract program. Multi-agent systems are improving logistics coordination for military relocations, enabling more efficient vehicle transport operations.

Corporate Relocation Vehicle Shipping

Many employers offer relocation assistance that includes vehicle shipping as part of their benefits package for transferring employees. Corporate relocation packages may cover full or partial costs of auto transport, depending on the company’s policies and the employee’s position.

When utilizing employer-provided relocation benefits for auto transport:

• Check whether your employer has preferred auto transport vendors
• Understand what documentation is needed for reimbursement
• Clarify whether you need to arrange shipping yourself or if the relocation department handles it
• Determine if there are any restrictions on the type or value of vehicles covered

Even with employer coverage, you’ll want to ensure the selected transport company meets your standards for reliability and service.

Seasonal Considerations for Car Shipping

The time of year significantly impacts auto transport services, affecting both pricing and logistics. Understanding seasonal patterns helps you plan more effectively and potentially save money on your car shipment.

Summer Auto Transport

Summer is peak season for the auto transport industry due to:

• Increased household relocations during school breaks
• Snowbirds returning north from winter homes
• College students moving to or from school
• Generally favorable weather conditions nationwide

The high demand during summer months typically results in:

• Higher prices due to increased demand
• Potentially longer wait times for carrier assignment
• Need for booking further in advance to secure preferred dates
• More carrier availability on major routes

Despite higher prices, summer shipping offers the advantage of more predictable weather and fewer weather-related delays in most regions of the country.

Winter Car Shipping

Winter presents distinct challenges for auto transport, particularly in regions affected by snow, ice, and severe weather:

• Northern routes may experience weather-related delays
• Icy conditions can temporarily close certain highways
• Carriers may need to take longer, alternative routes to avoid weather systems
• Salt and road treatments can increase exterior exposure

However, winter shipping also offers potential advantages:

• Generally lower prices outside holiday periods due to reduced demand
• Potentially faster pickup in southern routes and “snowbird” destinations
• Special considerations for shipping to snow regions include proper winterization of your vehicle before transport

Holiday Season Transport

The period around major holidays presents unique considerations:

• Thanksgiving through New Year’s often sees reduced carrier availability as drivers take time off
• Prices may increase for the limited capacity available during these periods
• Delivery timelines may be extended due to both weather and holiday schedules
• Booking well in advance becomes especially important

Planning your car shipment with seasonal factors in mind can help you secure better rates and more convenient scheduling. For non-urgent transports, flexibility with your timing can yield significant savings by avoiding peak periods.

Auto Transport FAQs: Answering Common Questions

This section addresses the most common questions people have when shipping a vehicle for the first time.

How long does it take to ship a car?

Transit time depends primarily on distance and route:

• Short distances (under 500 miles): Typically 1-3 days
• Medium distances (500-1500 miles): Usually 3-7 days
• Long distances (over 1500 miles): Generally 7-10 days
• Coast-to-coast shipments: Typically 7-14 days depending on specific locations

These timeframes represent transit time once your vehicle is loaded onto a carrier. The total time from booking to delivery also includes the “pickup window”—the time it takes to assign your vehicle to a carrier and schedule pickup, which varies based on your location and current market conditions.

Is it safe to ship my car?

Vehicle shipping is generally very safe when using reputable, licensed carriers. Professional auto transporters use specialized equipment designed specifically for safely loading, securing, and transporting vehicles. Damage rates are low, typically less than 5% of all shipments, with most damage being minor.

To maximize safety:

• Choose established, well-reviewed transport companies
• Opt for enclosed transport for high-value vehicles
• Ensure adequate insurance coverage
• Thoroughly inspect your vehicle before and after transport
• Work with carriers who demonstrate professional care and attention to detail

What items can I leave in my car during transport?

Most auto transport companies strictly limit personal items left in vehicles during shipping. This is because:

• Personal items aren’t covered by the carrier’s cargo insurance
• Extra weight affects fuel efficiency and may exceed legal weight limits
• Loose items can shift during transit, potentially causing damage
• Some items may violate transportation regulations

If a carrier allows personal items (many don’t), they typically restrict them to:

• Small, soft items securely packed in the trunk
• Total weight under 100 pounds
• No valuables, hazardous materials, plants, or perishables

Always check with your specific carrier about their policy, as some have zero-tolerance policies regarding personal items.

Can I track my vehicle during shipping?

Many modern auto transport companies offer some form of shipment tracking, though the sophistication varies:

• Basic tracking may involve regular updates via phone or email
• Some companies provide online portals where you can check status
• Advanced systems might offer GPS-based real-time tracking powered by AI research tools
• Most carriers at minimum provide regular check-in calls or updates

Ask prospective transport companies about their tracking capabilities before booking if this feature is important to you.

Final Tips for a Successful Auto Transport Experience

To ensure the smoothest possible experience when shipping your vehicle, keep these final recommendations in mind:

Book Early When Possible

Planning ahead provides several advantages:

• More competitive pricing options
• Greater selection of available carriers
• Better chance of securing your preferred dates
• Reduced stress and last-minute complications

For standard transports, booking 2-4 weeks in advance is generally recommended. During peak seasons or for specialized vehicles, 4-6 weeks of lead time is preferable.

Understand Payment Terms

Auto transport payment processes typically follow this pattern:

• Deposit at booking (usually $100-$300)
• Balance paid upon delivery, typically in cash or certified funds
• Credit cards sometimes accepted but may incur additional fees
• Beware of companies requiring full payment significantly before delivery

Understand exactly when payment is due and what payment methods are accepted before booking your shipment.

Keep Communication Lines Open

Maintaining clear communication throughout the process helps prevent misunderstandings:

• Ensure your contact information is current and you’re reachable
• Respond promptly to communications from your transport coordinator
• Have alternative contacts available if you might be unavailable
• Save important contact numbers for easy access throughout the transport

Remember that auto transport involves coordination between multiple parties, and good communication helps everything proceed smoothly.

Prepare for Some Flexibility

The nature of auto transport requires some flexibility regarding exact timing:

• Pickup and delivery windows typically span several hours
• Weather, traffic, and other logistical factors can affect precise timing
• Be prepared for occasional schedule adjustments, especially for long-distance transports
• Having contingency plans for both pickup and delivery helps reduce stress

With proper planning and realistic expectations, auto transport provides a convenient and practical solution for moving your vehicle over long distances. By understanding the process, preparing appropriately, and selecting a reputable provider, you can ensure your car arrives safely at its destination with minimal stress.

Ready to ship your car with confidence? Get a free, no-obligation quote from a trusted auto transport provider today and take the first step toward a smooth vehicle shipping experience. Visit Mission Auto Transport to get started.