Auto Transport Services: The Complete Guide to Shipping Your Vehicle

Estimated reading time: 15 minutes

Key Takeaways

• Understanding the difference between open and enclosed auto transport helps you select the right service for your vehicle’s needs and value
• Auto transport pricing is influenced by distance, vehicle size, transport type, route popularity, and seasonal fluctuations
• Brokers and direct carriers each offer distinct advantages—understanding their differences helps you make the best choice
• Proper vehicle preparation is critical for a smooth transport experience and helps avoid potential complications
• Thorough documentation before and after transport protects you in case damage occurs during shipping

What Are Auto Transport Services?

Auto transport services refer to the specialized logistics operations that move vehicles from one location to another using purpose-built equipment rather than driving them. These services are utilized by individuals relocating across the country, car dealerships moving inventory, corporate fleet managers, classic car collectors, and seasonal travelers who need their vehicles transported to different residences throughout the year.

The vehicle shipping industry in the United States is substantial, with thousands of carriers and brokers facilitating the movement of millions of vehicles annually. Whether you’re shipping a family sedan, luxury vehicle, classic car, or oversized SUV, professional auto transport services provide a solution that saves mileage, wear and tear, and the time you’d spend driving the vehicle yourself.

Types of Auto Transport Carriers

Understanding the different types of carriers available for vehicle shipping is essential for selecting the right service for your specific needs. Each carrier type offers distinct advantages in terms of protection, cost, and delivery timeframes.

Open Auto Transport

Open auto transport is the most common and economical method of shipping vehicles. These carriers typically haul 8-10 vehicles at once on a two-level trailer with no enclosure, exposing cars to the elements during transit. Despite this exposure, open carriers are considered safe and are the standard choice for:

• Everyday vehicles
• Dealership inventory transport
• Budget-conscious shippers
• Shorter distance transportation

The primary advantage of open transport is cost-effectiveness, with prices typically 30-40% lower than enclosed options. Additionally, open carriers are more abundant in the industry, which translates to greater availability and often faster pickup times for customers.

Enclosed Auto Transport

For valuable, classic, exotic, or luxury vehicles, enclosed auto transport provides superior protection. These specialized trailers completely shield vehicles from weather conditions, road debris, and public view during transit. Enclosed transport comes in several variants:

• Hard-sided trailers with rigid walls
• Soft-sided trailers with heavy-duty canvas coverings
• Single-car enclosed transporters for maximum protection
• Multi-car enclosed carriers (typically hauling 2-6 vehicles)

While enclosed transport costs 30-50% more than open shipping, the investment provides peace of mind for owners of high-value vehicles. The service typically includes enhanced insurance coverage, experienced drivers specialized in handling premium vehicles, and often additional features like hydraulic lift gates to minimize loading risks.

How Auto Transport Pricing Works

The cost of shipping a vehicle varies widely based on numerous factors. Understanding these elements helps you budget appropriately and recognize why quotes may differ between companies.

Key Factors Affecting Auto Transport Costs

Distance: Naturally, longer routes cost more in total, though the per-mile rate typically decreases as distance increases. Cross-country shipments (1,500+ miles) might cost $0.50-$0.75 per mile, while shorter routes (500 miles or less) could cost $1.00-$1.50 per mile.

Vehicle Size and Weight: Larger and heavier vehicles occupy more space on carriers and increase fuel consumption. Shipping an SUV or truck can cost 20-30% more than shipping a standard sedan on the same route.

Transport Type: As mentioned earlier, enclosed transport costs significantly more than open transport due to enhanced protection and specialized equipment.

Route Popularity: High-demand routes between major metropolitan areas typically offer better rates due to carrier competition and efficiency. Rural pickups or deliveries often incur additional charges due to the carrier’s need to deviate from main transport corridors.

Seasonal Variations: Auto transport pricing fluctuates seasonally, with winter months seeing higher rates along snow bird routes (Northeast to Florida/Southwest) and summer months experiencing overall higher demand nationwide. Price increases of 10-30% are common during peak seasons.

Fuel Prices: As a significant operating expense for carriers, fuel price fluctuations directly impact transport rates. When diesel prices rise, carriers adjust their rates accordingly to maintain profitability.

Operational Flexibility: Expedited shipping, guaranteed pickup dates, or specific delivery timeframes all come at a premium. Customers who can offer flexibility in their shipping schedule often secure better rates.

Average Cost Ranges for Auto Transport

While each shipment is unique, these general price ranges provide a baseline expectation for standard vehicle shipping:

• Short Distance (under 500 miles): $450-$700
• Mid-Distance (500-1,500 miles): $700-$1,200
• Long Distance (1,500+ miles): $1,200-$2,000
• Cross-Country (2,500+ miles): $1,500-$2,500

For enclosed transport, expect to add 30-50% to these base rates. Oversized vehicles, inoperable cars, or expedited services will further increase costs.

Choosing Between Auto Transport Brokers and Carriers

The auto transport industry operates through two primary business models: brokers and carriers. Understanding the distinction helps you make informed decisions about who to entrust with your vehicle shipping needs.

Auto Transport Brokers

Brokers serve as intermediaries between customers and the actual carriers who transport vehicles. They don’t own trucks or employ drivers directly. Instead, they:

• Maintain networks of licensed, insured carriers
• Match customer shipments with appropriate carriers
• Handle customer service and shipment coordination
• Offer multiple quotes and options for each route
• Manage the administrative aspects of vehicle shipping

Working with reputable brokers provides several advantages, including access to a wider selection of carriers, competitive pricing through their industry connections, and a single point of contact throughout the shipping process. Brokers typically earn their revenue through a markup on the carrier’s base rate.

Direct Carriers

Direct carriers own their transport equipment and employ drivers who physically move your vehicle. Advantages of working directly with carriers include:

• No intermediary markup on pricing
• Direct communication with the company handling your vehicle
• Potentially more straightforward claims process if damages occur
• Consistent operating procedures and quality control

However, direct carriers have limited capacity and service areas. Many specialize in specific routes or regions, making them less suitable for unique or long-distance shipments. Additionally, securing a direct carrier during busy seasons can be challenging without broker relationships.

Factors to Consider When Choosing

When deciding between brokers and carriers, consider:

Transport Route: For common routes, both options work well. For unusual destinations, brokers typically have better access to specialized carriers.

Timeline Flexibility: If your schedule is flexible, direct carriers may offer better rates. For time-sensitive shipments, brokers can leverage their networks to find available capacity.

Vehicle Value: For high-value vehicles, established brokers often have relationships with premium enclosed carriers specializing in luxury transport.

Price Sensitivity: While eliminating the broker might seem cost-effective, their volume discounts and carrier relationships often result in competitive pricing despite their markup.

Regardless of which option you choose, verify proper licensing (FMCSA registration), insurance coverage, and customer reviews before booking.

The Auto Transport Process: Step by Step

Understanding the typical vehicle shipping process helps set realistic expectations and ensures proper preparation. While minor variations exist between companies, most auto shipments follow these core steps:

1. Research and Quote Generation

Begin by researching reputable auto transport companies through industry reviews, the Better Business Bureau, and transport forums. Request quotes from several providers, ensuring each quote includes:

• Total price (including all fees)
• Estimated pickup and delivery windows
• Insurance coverage details
• Deposit requirements and payment terms
• Cancellation policies

Be wary of quotes significantly below market rates, as these often lead to service issues or eventual price increases.

2. Booking and Scheduling

Once you’ve selected a transport provider, the booking process typically involves:

• Providing detailed vehicle information (make, model, year, modifications)
• Specifying pickup and delivery locations with contact information
• Selecting service level (open/enclosed, expedited options)
• Making an initial deposit to secure your booking
• Receiving booking confirmation with terms and conditions

Most companies require 1-2 weeks advance notice for standard shipping, though expedited options are available at premium rates for urgent situations.

3. Carrier Assignment and Coordination

After booking, your shipment enters the scheduling phase where:

• Your transport is matched with an appropriate carrier
• Pickup date estimates are refined as assignment nears
• You receive carrier information and often direct driver contact
• The carrier communicates more specific pickup timing (typically 24-48 hours notice)

During busy seasons, carrier assignment may take longer, particularly for less common routes or specialized vehicle needs.

4. Vehicle Preparation

Properly preparing your vehicle ensures a smooth transport experience. Standard preparation includes:

• Washing your vehicle for accurate condition documentation
• Reducing fuel to approximately 1/4 tank
• Removing personal belongings (most companies prohibit personal items)
• Disabling alarm systems and toll transponders
• Documenting existing damage with dated photographs
• Removing or securing loose parts and custom accessories
• Checking for fluid leaks and mechanical issues

For convertibles, ensure the top is securely fastened. For vehicles with modifications, inform the transport company during booking to ensure appropriate equipment is assigned.

5. Vehicle Inspection and Pickup

When the carrier arrives for pickup:

• A detailed inspection of your vehicle is performed
• Existing damage and vehicle condition are noted on the Bill of Lading (BOL)
• Both you and the driver sign the inspection report
• You’re provided with carrier contact information and tracking details
• Your vehicle is carefully loaded onto the transport truck

Review the inspection report thoroughly before signing, as this document serves as the baseline for any potential damage claims.

6. Transit and Tracking

During transport, your vehicle will typically be in transit for:

• 1-3 days for shipments under 500 miles
• 3-7 days for shipments of 500-1,500 miles
• 7-14 days for cross-country shipments

Many companies offer tracking services through phone updates, online portals, or GPS systems, though the level of detail varies by provider. Weather conditions, traffic, and Department of Transportation regulations regarding driver hours can affect delivery timelines.

7. Delivery and Final Inspection

Upon arrival at the destination:

• The carrier will contact the designated recipient to arrange delivery
• Another detailed inspection is conducted, comparing the vehicle’s condition to the original BOL
• Any discrepancies or new damage is noted on the delivery inspection report
• Final payment is collected (if not prepaid)
• You or your designated recipient signs for receipt of the vehicle

Inspect your vehicle thoroughly in daylight if possible before signing the delivery confirmation. Once you sign acknowledging satisfactory delivery, filing damage claims becomes more challenging.

Preparing Your Vehicle for Transport

Proper preparation not only protects your vehicle during shipping but also helps avoid delays and additional charges. Follow these detailed guidelines to ensure your vehicle is ready for transport.

Essential Preparation Steps

Vehicle Cleaning: Wash your vehicle thoroughly before transport. A clean exterior makes it easier to identify and document any pre-existing damage and ensures accurate condition reporting on the Bill of Lading.

Fuel Management: Reduce your fuel level to approximately 1/4 tank. This provides enough fuel for loading/unloading while reducing weight and minimizing safety concerns during transport.

Battery and Mechanical Checks: Ensure your battery is securely mounted and charged. Address any fluid leaks, as these can pose safety hazards during transport and potentially damage other vehicles. Verify that tires are properly inflated to avoid shifting during transport.

Personal Belongings: Remove all personal items from the vehicle. Most auto transport insurance policies explicitly exclude coverage for personal belongings, and extra weight can result in additional charges. Furthermore, items shifting during transport can damage your vehicle’s interior.

Document Existing Condition: Take dated, high-resolution photographs of your vehicle from multiple angles, including close-ups of any existing damage. This visual documentation provides crucial evidence if disputes arise regarding vehicle condition.

Security Systems and Electronics: Disable alarm systems to prevent them from activating during transit. Remove toll transponders and parking passes to avoid unwanted charges. Retract or remove antennas to prevent damage.

Convertible/Specialty Preparation: For convertibles, ensure the top is securely fastened and weatherproofed if possible. For vehicles with custom or aftermarket modifications, consult with your transport company about special handling requirements.

Additional Considerations for Different Vehicle Types

Classic and Collector Cars: Consider requesting corner straps rather than wheel straps for securing especially valuable vehicles. Drain fuel to minimal levels for older vehicles with potential fuel system issues.

Luxury Vehicles: Request door-edge guards and interior protection if offered by your carrier. Consider enclosed transport with climate control for temperature-sensitive finishes and materials.

Modified or Lowered Vehicles: Provide detailed ground clearance information during booking. Some extremely low vehicles may require special loading procedures or equipment.

Electric Vehicles: Ensure the battery is charged to manufacturer-recommended transport levels (typically 50-80%). Provide charging port access information to the carrier.

Thorough preparation not only protects your vehicle but also streamlines the transport process and helps avoid delays or complications during pickup and delivery.

Insurance and Protection During Auto Transport

Understanding the insurance coverage for your vehicle during transport is crucial for your peace of mind and financial protection. While incidents are rare in professional auto transport, knowing your coverage details helps you make informed decisions.

Standard Carrier Insurance Coverage

By federal law, all licensed auto transporters must carry cargo insurance. This coverage typically includes:

• Protection against damage occurring during loading, transport, and unloading
• Coverage for incidents including accidents, fire, and theft
• Typical coverage limits between $100,000 and $1,000,000 per load

However, standard carrier insurance has important limitations to understand:

• Deductibles may apply to claims
• “Acts of God” (severe weather events, natural disasters) may have limited coverage
• Pre-existing damage is explicitly excluded
• Personal items left in vehicles are not covered
• Mechanical issues unrelated to transport aren’t covered

Verifying Adequate Coverage

Before entrusting your vehicle to