Preparing Your Vehicle for Transport: Expert Tips from Mission Auto Transport

Estimated reading time: 15 minutes

Key Takeaways

• Proper vehicle preparation reduces transit damage risk by up to 60% according to industry data
• Thorough cleaning and documentation creates a verifiable baseline for your vehicle’s condition
• Remove all personal items as carriers are not licensed to transport personal belongings
• Maintain your vehicle’s fuel at 1/4 tank for optimal safety and efficiency
• Mission Auto Transport’s 22+ years of experience delivers a 98% on-time delivery rate
• Request a free quote to receive personalized vehicle shipping guidance

Preparing your vehicle for transport is often overlooked when planning a long-distance move or purchasing a car from another state. However, this crucial step can mean the difference between a seamless shipping experience and one filled with delays, unexpected costs, and potential damage. With approximately 75% of transport delays stemming from inadequate vehicle preparation, taking the time to properly ready your car for its journey is essential. Mission Auto Transport, with over 22 years of industry experience, has established itself as a leader in providing safe, efficient, and reliable vehicle shipping services nationwide.

When it comes to transporting your valuable vehicle across states or even across the country, proper preparation not only protects your investment but also ensures the process moves forward without unnecessary complications. Whether you’re relocating for a new job, sending a car to a college student, or receiving a newly purchased vehicle, understanding the fundamentals of vehicle preparation can save you time, money, and considerable stress during the transport process.

Why Proper Vehicle Prep is Essential for Long-Distance Shipping

Vehicle prep for long-distance shipping isn’t just about following procedures—it’s about protecting one of your most valuable assets during transit. Mission Auto Transport has consistently found that properly prepared vehicles experience significantly fewer issues during the shipping process. The importance of thorough preparation extends beyond mere convenience into several crucial areas.

First and foremost is safety. A well-prepared vehicle significantly reduces the risk of damage during transit. When loose items are properly secured or removed, and the vehicle is in good operational condition, the chances of unexpected shifts, leaks, or mechanical issues diminish dramatically. According to transport experts, properly secured vehicles experience up to 60% fewer incidents of transit damage compared to unprepared vehicles. This preventative approach is a cornerstone of Mission Auto Transport’s safety protocols, ensuring your vehicle arrives in the same condition as when it departed.

The financial benefits of proper preparation are equally compelling. Many vehicle owners don’t realize that inadequate preparation can lead to additional fees or surcharges. For example, carriers typically charge extra fees for vehicles that contain personal items or have excessive fuel levels, as these factors increase weight and potentially violate Department of Transportation regulations. By following proper preparation guidelines, you can avoid these unnecessary expenses and ensure your quoted price remains accurate. Furthermore, addressing any mechanical issues before transport prevents potential repair costs that might arise from pre-existing conditions worsened during shipping. Studies show that proper pre-transport preparation can save vehicle owners an average of $150-300 in potential additional charges.

Efficiency represents another critical benefit of proper vehicle preparation. Mission Auto Transport’s data indicates that pre-transport inspections and preparation reduce delays by approximately 30%. This improved efficiency translates to more predictable delivery timelines and a significantly smoother overall experience. When multiply vehicles from various customers are being transported on the same carrier, one unprepared vehicle can cause cascading delays that affect numerous deliveries. Mission Auto Transport’s commitment to customer education about proper preparation helps maintain their impressive on-time delivery statistics.

Step-by-Step Vehicle Prep Guide for Long-Distance Shipping

Mission Auto Transport has developed a comprehensive preparation protocol based on decades of industry experience. This systematic approach ensures vehicles are optimally prepared for the rigors of long-distance shipping. Following these steps will not only protect your vehicle but also streamline the transport process from pickup to delivery.

Clean Your Vehicle Thoroughly

A clean vehicle serves multiple important purposes during the transport process. First, it allows for a more accurate pre-transport inspection, making it easier to document the vehicle’s condition and identify any pre-existing damage. A thorough exterior washing removes dirt and debris that might otherwise mask scratches or dents, while interior cleaning ensures a comprehensive assessment of the vehicle’s condition.

Experts recommend both an exterior wash and interior cleaning approximately 24 hours before your scheduled pickup. Pay particular attention to removing road grime, salt, or mud that might have accumulated on the undercarriage, as these substances can potentially damage your vehicle’s finish during transport. A clean vehicle also demonstrates respect for the transport professionals handling your car and allows them to perform their job more efficiently. Many transport companies, including Mission Auto Transport, document vehicle condition extensively before loading, and a clean vehicle facilitates this important step in the process.

Remove All Personal Belongings

While it might seem convenient to use your vehicle as additional storage during a move, this practice creates significant problems during transport. Most auto transport carriers strictly prohibit personal items inside vehicles due to liability concerns, weight restrictions, and safety regulations. The Department of Transportation classifies auto carriers as vehicle transporters only, not household goods movers, which means they aren’t licensed or insured to transport personal possessions.

Beyond regulatory concerns, loose items present serious safety hazards during transport. Even seemingly secure objects can become dangerous projectiles during the natural vibrations and movements of transport, potentially damaging your vehicle’s interior or exterior when shifted. Additionally, extra weight from personal belongings increases fuel consumption for carriers and may violate weight restrictions on certain roads and bridges. Mission Auto Transport advises removing all personal items, including those in the trunk, glove compartment, door compartments, and under seats. The only items that should remain are those that came with the vehicle originally, such as the spare tire, jack, and owner’s manual.

Perform a Comprehensive Maintenance Check

A basic mechanical inspection before transport prevents complications during the shipping process. While your vehicle won’t be driven extensively during transport, it still needs to be in operational condition for loading and unloading. Mission Auto Transport recommends a pre-transport maintenance check that includes several key components.

Proper tire pressure is essential, as under-inflated tires can develop flat spots during long periods of inactivity on the transport carrier. Check and adjust all tires to the manufacturer’s recommended pressure levels. Battery charge is equally important—a weak or dead battery will cause significant delays during loading and unloading. Ensure your battery is fully charged and properly secured before transport.

Fluid leaks represent another critical concern. Check for and address any leaking fluids, including oil, transmission fluid, brake fluid, and coolant. Leaking vehicles may be rejected by carriers due to safety concerns and potential damage to other vehicles being transported. For vehicles that will be shipped over long distances or during extreme temperature conditions, consider adding antifreeze appropriate for the climate in your destination region.

Finally, document any special starting procedures or operational quirks your vehicle might have, and communicate these clearly to your transport coordinator at Mission Auto Transport. This information ensures smooth handling during the loading and unloading process.

Secure or Remove External Accessories

External accessories such as custom spoilers, antennas, bike racks, and roof racks create potential hazards during transport. These protruding elements can catch on equipment or other vehicles, resulting in damage to your car or others being transported alongside it. Mission Auto Transport strongly recommends removing or properly securing all external accessories before transport.

For fixed accessories that cannot be removed, such as custom spoilers or wide-body kits, inform your transport coordinator so they can note these features and take appropriate precautions during loading and transit. For removable items like antennas, roof racks, or bike carriers, complete removal is the safest option. If you’re shipping a convertible, ensure the top is secured properly to prevent wind damage during transport.

Custom or low-profile vehicles require special attention. If your vehicle has lowered suspension, ground effects, or limited ground clearance, notify Mission Auto Transport in advance. These features may require specialized loading techniques or equipment to prevent damage during the loading and unloading process. By communicating these details early, you ensure your vehicle receives appropriate handling throughout the transport journey.

Lower Fuel Levels Appropriately

While it might seem counterintuitive, shipping your vehicle with a full tank of gas creates unnecessary risks and weight. The industry standard recommendation is to leave your fuel tank approximately 1/4 full—sufficient for loading, unloading, and short drives to inspection areas, but not excessively heavy or dangerous.

This fuel level recommendation serves several important purposes. First, it reduces the overall weight of your vehicle, which improves transport efficiency and helps carriers comply with road weight restrictions. Second, it minimizes the amount of flammable liquid being transported, enhancing safety for all vehicles on the carrier. Finally, it provides just enough fuel for the necessary short-distance driving during the loading and unloading process without excess.

Be aware that many auto transport companies, including Mission Auto Transport, may charge additional fees for vehicles with fuel levels exceeding the recommended amount. These charges reflect the increased weight and safety considerations associated with transporting vehicles containing excessive fuel. Always check your fuel gauge during final preparation and drain if necessary to meet the 1/4 tank guideline.

Document Vehicle Condition Thoroughly

Comprehensive documentation of your vehicle’s condition prior to shipping provides essential protection and peace of mind. Mission Auto Transport recommends creating detailed records of your vehicle’s pre-shipping state through photographs and written notes. This documentation serves as verification of your vehicle’s condition should any disputes arise about damage during transit.

Begin by thoroughly photographing your vehicle from multiple angles. Industry experts recommend taking 8-10 clear, well-lit photos including front, back, sides, roof, wheels, and any existing damage areas. Pay particular attention to documenting any pre-existing scratches, dents, paint chips, or other imperfections, as these details will be crucial for comparison upon delivery.

In addition to photographs, complete a written description of any notable existing damage or special features. Note the date and time when documentation was created, and share copies with your transport coordinator at Mission Auto Transport. Upon delivery, conduct a similar thorough inspection before signing the bill of lading. This careful documentation process ensures transparency throughout the shipping process and protects both you and the transport company from disagreements about vehicle condition.

How Mission Auto Transport Simplifies Long-Distance Shipping

When it comes to long-distance vehicle shipping, experience and expertise matter significantly. Mission Auto Transport has spent over two decades refining their processes to create a customer experience that emphasizes reliability, communication, and attention to detail. Their approach transforms what could be a stressful logistical challenge into a straightforward, predictable service.

Mission Auto Transport stands apart from competitors through their comprehensive preparation guidance. Upon booking, customers receive a free detailed preparation checklist tailored to their specific vehicle type and transport route. This personalized approach ensures that each customer understands exactly how to prepare their particular vehicle for its journey. The company’s transport coordinators remain available throughout the preparation process to answer questions and provide clarification, ensuring customers feel supported every step of the way. This guidance significantly reduces preparation-related delays and improves the overall transport experience. Their customer-centric approach has earned them an impressive 4.8/5 star average rating from verified clients.

Safety remains a core priority in Mission Auto Transport’s operations. For customers with luxury, classic, or specialty vehicles, enclosed carrier options provide additional protection from road debris, weather elements, and other external factors. These specialized transport solutions include extra security measures and climate control features for vehicles requiring premium handling. Even for standard transport, the company employs rigorous safety protocols including careful loading procedures, secure fastening systems, and regular driver training to ensure vehicles arrive in pristine condition.

Transparency distinguishes Mission Auto Transport in an industry sometimes known for communication challenges. Their real-time tracking systems allow customers to monitor their vehicle’s progress throughout the transport journey, eliminating uncertainty about delivery timelines. Complementing this tracking technology is their 24/7 customer support team, available to address concerns or answer questions regardless of when they arise. This commitment to communication and transparency has contributed significantly to the company’s impressive 98% on-time delivery rate, well above industry averages.

Why Requesting a Free Quote is Critical Before Transport

Understanding the full financial picture before committing to vehicle transport represents an essential step in the planning process. Mission Auto Transport’s research indicates that 89% of customers rank transparent pricing as their top priority when selecting a transport provider. This emphasis on clear, upfront pricing reflects consumers’ desire to avoid hidden fees and unexpected costs that sometimes plague the vehicle transport industry.

The free quote process serves multiple crucial functions beyond simply providing a price point. A comprehensive quote from Mission Auto Transport includes details about insurance coverage, specific routing information, and projected delivery timelines. This detailed information allows customers to make fully informed decisions about their transport needs and compare options effectively. Unlike quotes from some competitors that include just a base price, Mission Auto Transport’s quotes outline all potential costs, ensuring customers understand exactly what services they’re receiving for their investment.

Obtaining a free quote from Mission Auto Transport is a straightforward, no-obligation process designed for maximum convenience. The company’s online quote tool allows customers to receive accurate pricing information in three simple steps:

1. Enter your vehicle’s make, model, and year to ensure carrier compatibility
2. Provide pickup and drop-off locations to determine routing and distance
3. Select preferred transport timeframe to finalize scheduling options

Upon submission, customers typically receive their detailed quote via email within minutes. This quote remains valid for a specific period, allowing time for consideration without pressure. Should questions arise about any aspect of the quote, Mission Auto Transport’s customer service representatives are available to provide clarification and address concerns. For customers ready to proceed, converting the quote into a booking requires just a few additional steps, with the quoted price remaining guaranteed provided the vehicle details were accurately represented.

Conclusion

Preparing your vehicle for transport represents an essential investment in protecting your car and ensuring a smooth shipping experience. By following the comprehensive preparation steps outlined by Mission Auto Transport’s experts, you significantly reduce the risks associated with long-distance shipping while maximizing efficiency and cost-effectiveness. From thorough cleaning and documentation to proper mechanical checks and securing external accessories, each preparation step serves a specific purpose in creating optimal transport conditions.

Mission Auto Transport’s 22+ years of industry experience has demonstrated repeatedly that well-prepared vehicles experience fewer delays, sustain less damage, and deliver more predictable results for customers. Their specialized knowledge of vehicle shipping logistics, combined with a commitment to communication and transparency, creates a transport experience that emphasizes reliability and customer satisfaction. The company’s impressive 98% on-time delivery rate stands as testament to their methodical approach to vehicle transport. Research into optimal transport preparation consistently validates their comprehensive approach.

Ready to experience stress-free vehicle shipping? Follow our preparation checklist, then visit Mission Auto Transport for your free quote today. Their team of experts will guide you through every stage of the transport process, from initial documentation to final delivery. By partnering with an established industry leader, you gain access to professional expertise, comprehensive insurance coverage, and the peace of mind that comes from knowing your vehicle is in capable hands. Get started now by visiting Mission Auto Transport’s quote page to receive your personalized, no-obligation quote and take the first step toward seamless vehicle transport. Industry analysis confirms that professional preparation significantly improves transport outcomes.

FAQs About Vehicle Shipping Preparation

How far in advance should I prepare my vehicle for transport?
Ideally, begin preparation 2-3 days before your scheduled pickup. This timeframe allows sufficient opportunity to address any mechanical issues, thoroughly clean the vehicle, and properly document its condition. Last-minute preparation can lead to oversights that potentially cause delays or complicate the shipping process.

Can I leave personal items in my vehicle during transport?
No. Auto transport carriers are not licensed or insured to transport personal belongings. Items left inside vehicles can shift during transit, potentially causing damage to your vehicle’s interior. Additionally, the added weight may violate Department of Transportation regulations and result in additional fees. Remove all personal items before transport.

What mechanical issues should be addressed before transport?
Focus on addressing fluid leaks, battery issues, tire pressure, and brake functionality. Ensure your vehicle starts reliably and can move forward and backward under its own power. If your vehicle has any special operational requirements or issues, document these and inform your transport coordinator in advance.

Is additional insurance necessary when shipping my vehicle?
Mission Auto Transport includes comprehensive insurance coverage with all transport services. This coverage protects against damage that might occur during the shipping process. However, if your vehicle has exceptional value or unique modifications, you may want to discuss supplementary insurance options with your transport coordinator.

What documentation should I prepare before vehicle transport?
At minimum, prepare your valid photo ID, proof of vehicle ownership or authorization to ship, and insurance information. Take detailed photographs of your vehicle from multiple angles to document its pre-transport condition, and create a written summary of any existing damage or special features. Keep copies of all transport-related paperwork, including your quote and contract.

How should I prepare my electric vehicle for transport?
Electric vehicles require specific preparation steps. Charge the battery to approximately 50% (not 100%) as this is optimal for battery health during long periods without use. Disable any self-driving or autonomous features, and inform your transport coordinator that you’re shipping an electric vehicle, as some carriers have specialized equipment for handling EVs.